Office Assistant – Assessor’s Office

The Office Assistant helps in-person departmental visitors, answers telephone calls, and refers visitors/callers to the appropriate sources for assistance. This position enters data into various programs and records maintained by the Assessor’s Office.

Essential Job Functions:

• Greet visitors of the department, respond to inquiries, and/or refer visitors to the appropriate sources for assistance.
• Answer the telephone for departmental staff, respond to inquiries, and take messages.
• Prepare various files and maintain the file system of department documents.
• Type documents such as correspondence, memoranda, reports, and other departmental documents.
• Prepare and maintain various reports and records according to established procedures.
• Operate standard office equipment including typewriter, personal computer/word processor, photocopy machine, scanner, and calculator.
• Receive, sort, and distribute departmental mail.
• Provide support services to other personnel as required.
• Enter data from a source document into a data entry device by utilizing all necessary programs.
• Assist in training new data entry employees.
• All other duties as assigned.

Preferred Talents

• Effective communication skills both verbal and written.
• Thorough knowledge of and experience in utilizing a variety of computer systems, hardware, and software packages.
• Organization and multi-tasking skills.
• Ability to read and understand legal descriptions and appraisal manuals.
• Knowledge in reading legal descriptions of properties.
• Ability to carry out written or oral instructions independently.
• Ability to interact positively with the public, volunteers, board members, County staff, and state personnel.

Qualifications:

• High school diploma or equivalent.
• Valid driver’s license.

Physical Requirements

This position must be able to sit for long periods of time, operate a computer, office equipment, and may occasionally lift up to 20lbs.

Working Environment

While performing the duties of this job, the employee will be exposed to indoor conditions. The noise level in the work environment is usually moderate.

Job Type: Full-time

Schedule:

• Day shift

Work Location: In person