Position Summary
The Special Projects Forman is responsible for planning, coordinating, and executing facility improvements, infrastructure maintenance, equipment reliability initiatives, and land management projects across the operation. This role leads capital projects, oversees preventative maintenance programs, manages contractors, and identifies opportunities to improve efficiency, safety, and long-term asset value.
Primary Responsibilities
Capital & Infrastructure Projects
- Plan and oversee construction, renovation, and facility improvement projects from start to finish.
- Develop project budgets, schedules, and timelines.
- Coordinate contractors, suppliers, and internal labor.
- Provide hands on leadership and work alongside the crew when necessary.
- Set clear expectations for quality and productivity
- Inspect completed work before considering the project finished.
- Ensure projects are completed safely, on time, and within budget.
- Maintain clean and organized project sites.
Maintenance & Asset Management
- Oversee preventative maintenance programs for facilities and equipment.
- Prioritize repair needs based on operational needs.
- Manage maintenance inventories and replacement planning.
- Improve equipment reliability and reduce downtime.
- Equipment management on mobile equipment.
Property & Land Management
- Manage roads, drainage, fencing, buildings, and company-owned properties.
- Coordinate mowing, vegetation control, snow removal, and erosion control.
- Maintain the appearance and functionality of all company facilities.
Operational Improvement
- Identify and implement efficiency improvements across the operation.
- Lead continuous improvement.
- Research and evaluate new technologies and equipment.
- Support managers with operational problem-solving and process improvements.
Safety & Compliance
- Ensure projects comply with company safety standards and environmental regulations.
- Promote safe work practices among employees and contractors.
- Maintain documentation for inspections, permits, and maintenance activities.
Qualifications
- Experience in agriculture, construction, maintenance, or project management.
- Strong leadership and organizational skills.
- Knowledge of heavy equipment, welding, mechanical systems, and facility maintenance.
- Ability to manage multiple projects simultaneously.
- Proficiency with budgeting and contractor coordination.
Success Measures
- Projects completed on schedule and within budget.
- Reduced equipment downtime and maintenance costs.
- Improved facility conditions and operational efficiency.
- High safety performance with minimal incidents.
- Effective management of contractors and vendors.
Feedlots- Coordinate work with managers so projects cause the least possible disruption to animal care and production
- Barn/ Building repairs
- Pen, gates, alley, fencing
- Waterlines, plumbing projects
- Ventilation
- Pressure washing equipment
- Heat bay equipment
- Load in/out chutes
- Concrete
- Roofing, siding, doors, structural repairs
- Drainage and site improvements
- Equipment installation/ or relocation
Feed Mill- Support feed mill Maintenance and improvements
- Bin repairs and improvements
- Auger and conveyer projects
- Equipment installation and replacement
- Motors and drive- system projects
- Structural repairs
- Concrete work
- Door’s roofing siding and building repairs
- Dust control, housekeeping improvement projects
- Traffic –Flow and site improvements
- Preventive Maintenance Pro
- Equipment guarding and safety improvements
Construction and facility Improvements
- New construction
- Remodel
- Demolition
- Welding or Fabrication
- Concrete work
- Plumbing projects
- Equipment installation
- Equipment relocation
- Fencing
- Roads and driveways
- Drainage
- Site cleanup
- Facility upgrades
Planning and Communication
- Define project scopes, with use of conference calls for alignment with all parties involved
- Expected completion dates
- Estimated labor requirements
- Materials
- Equipment and tools required
- Timing
- Potential production, safety, or biosecurity concerns
- Cost
- Schedule
- Materials
- Labor
- Project Scope
- Production impact
Safety/Biosecurity
- Follow safety policies
- Proper PPE
- Lockout/tagout
- Proper guarding
- Hot work practices
- Maintain organized work areas
- Report incidents and near misses
- Stop work when conditions are unsafe
- Follow required downtime
- Coordinate site- entry approval
- Cleaning and disinfecting tools and equipment
- Maintain Clean dirty Lines of separation
- Follow vehicle and trailer sanitation requirements
- Ensure contractor and personal understand a follow site specific entry procedure
Tools, Vehicles, equipment – Ready and available for project use
- Trucks
- Trailers
- Welders
- Generators
- Power tools
- Hand tools
- Lifts
- Large equipment
Purchasing and Materials
- Parts list before project begins
- Pricing when needed
- Communicate significant purchases to management before committing
Assign work to special projects employees
- Adjust crew assignments based on project needs and priorities
- Stop unsafe work
- stop work that creates unacceptable biosecurity risks
- Request materials and equipment needed for approved projects
- Recommend contractors when needed
KPI
- Project Completion
- Budget
- Work quality
- Safety
- Biosecurity
- Crew Productivity
- Emergency vs planned work
- Facility down time
- Material management
- Communication
Builds a crew that can be trusted to own a project, organize the work, complete it safely and correctly, and move on to the next priority with minimal supervision
Complete the right projects at the right time, right cost, and do them correctly the first time