Office Administrator - Boone County Development Agency

DESCRIPTION	Niewohner Entities is all about caring for animals and the land. This has been a family tradition that has been handed down from generation to generation. We value collaboration throughout industries, by operating in multiple areas and continue to grow. Starting off as a farm and cattle operation near Albion, Nebraska, Niewohner Entities has grown to 3 cattle feedlots, as well as farrow to finish swine confinement. Other divisions include The Batch Box, SiDump’r, Feeding System, Beaver Bearing, and Upper Iowa Beef. General Purpose JSMM Farms (Niewohner Entites) is looking for an Office Administrator to provide accurate records for the cattle management system and gas station system, be responsible for back up of office positions such as accounts payable and the swine management system, provide help in the process of incoming trucks for scaling, provide help in the customer service for incoming calls and truckers, and create and maintain electronic filing system. Duties/Responsibilities: In this operation it is important that every employee focus on the priorities of: Cattle Health; Animal Welfare; Employee Safety, and; Overall Productivity. Report to work on time each day and begin the day’s activities. Adhere to the requirements and guidelines established by the Owners and Manager, and adhere to the policies included in the Employee Handbook. Perform assigned operations and ensure they are completed accurately, consistently, efficiently, and according to policy including delegating or completing tasks and training. Responsible for the necessary paperwork for all incoming/outgoing trucks on the scale Responsible for answering the phone, forwarding phone calls, and answering questions Responsible for the appropriate testing of certain raw materials that cross the scale Will administer the dispersal and documentation of all medicine in the medicine room Responsible for cattle remittances and deposits, and hog deposits. Input all the corn receipts into the computer system Keep the office area and perimeter of the office clean, organized and efficient. Responsible for the gas key and documentation of usage, fuel ordering and making contracts. Responsible for assisting with ordering medications for the cattle vaccinations at Albion Do your part to promote a sense of teamwork, camaraderie, safety and an enjoyable work environment. Responsible for Accounts Payable for all feed bills. Responsible for inputting, paying, and auditing gas station payables. Assists Accounts Payable position with other duties as needed. Uphold confidentiality of transactions, documentation, and discussions Provide ideas for new and innovative ways to do your tasks at the lowest possible cost with the greatest possible efficiency. Work in coordination with the Owners and the Manager. Do not make any purchases without the approval of your leaders. Return with a signed receipt for all purchases and leave that receipt in the designated location in the office. Be aware of potential environmental issues and notify the Manager of any concerns in this area. Keep waste to a minimum and constantly evaluate ways to reduce costs. Assist with any other projects and/or duties as requested by Manager and Owners.
POSITION REQUIREMENTS	Minimum Qualifications High school diploma/GED required. Degree in business administration, finance, or accounting preferred. 2+ years of accounting experience. Proficiency in Microsoft Office. Experience in Quickbooks preferred. Strong numerical aptitude and attention to detail. Excellent communication skills, both verbal and written. Good time management and organizational skills. Working knowledge of relevant legal regulations. Able to prioritize and multitask effectively. Physical Requirements: Must be able to see and read fine detailed reports Must be able to lift 50 pounds occasionally Dress and Personal Protective Equipment: Must wear appropriate clothing for all operations to protect against injury. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts, and is occasionally exposed to humid conditions, ambient air, hot and cold temperature, fumes or airborne particles, traffic, and chemicals. The noise level in the work environment is usually moderate, but occasionally high.
FULL-TIME/PART-TIME	Full-Time
SHIFT	Days
POSITION	Office Administrator
DIVISION	JSMM Farms Partnership
NUMBER OF OPENINGS	1
EXEMPT/NON-EXEMPT	Exempt
OPEN DATE	11/8/2023
LOCATION	Albion – Feedlot
ABOUT THE ORGANIZATION	Niewohner Entities is all about caring for animals and the land. This has been a family tradition that has been handed down from generation to generation. We value collaboration throughout industries, by operating in multiple areas and continue to grow. Starting off as a farm and cattle operation near Albion, Nebraska, Niewohner Entities has grown to 3 cattle feedlots, as well as farrow to finish swine confinement. Other divisions include The Batch Box, SiDump’r, Feeding System, Beaver Bearing, and Upper Iowa Beef. SIDUMP’R was purchased in 2010. Niewohner’s had been using a fleet of Sidump’r trailers in their operation and firmly believed in the quality and the value of the brand. With a growing product line, came the relocation to its current facility in Columbus, NE. The expansion to a 350,000 square foot factory has allowed for state-of-art manufacturing equipment to be installed and utilized. Upper Iowa Beef is a story about a community that came together because it believes we all have the right to know our farmers and know our food. We believe in providing humane care for our animals, respecting the farmers who raise our cattle, and providing transparent information to the families who will enjoy our beef at their dinner table. Join our journey in bringing food production back to a local level.
EOE STATEMENT	We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.